Reading | DEZERAECOX

A year in review: 2019 edition

Fri, 31 Jan 2020 12:46:00 +0000

The holiday season is a time of reflection for many, me included. However, this was heightened this year, and somewhat hijacked, by the looming start of a new decade.

While there are plenty of discussions of why 2019 isn’t the end of the decade (like , and ), it did little to stem the tide of ten-year progress reports flooding . These outpourings of academic (and personal) success are often incredible and inspirational, but can also be overwhelming and disheartening for those of us who feel less accomplished.

So as is tradition, I decided to stick with my by-the-numbers account of the past year. You’ll find some wins, a handful of losses, and a few goals that looked a little different from start to finish. Finally, I look to the future and set my sights on kicking brand new goals in 2020.

Wins

A snapshot of the high points

I contributed to 4 manuscripts, of which 3 were posted as preprints
I completed my first independently-funded research project using funds totalling $40 000
I was awarded ~ $10 000 in travel awards
I attended 4 national and 2 international conferences
I presented 5 research talks, 2 posters and chaired an academic career development panel
I gave my first invited research seminar at my alma matta
I was awarded an international post-doctoral fellowship (!)
I performed over 45 (mostly week-long) experiments in just 159 working days, and over 75% of these gave useable results
I wrote or edited over 30 000 lines of code
I was an active member of 4 conference and professional committees, and an ordinary member of 4 professional societies
I directly supervised 3 students and informally mentored at least 4 others
I attended a 5-day leadership course, making 5 new connections that have blossomed into 3 new collaborative relationships
I accounted for each of my working days by posting a reflection to a purpose-built Instagram profile, receiving a total of 3191 likes
I authored 10 blog posts containing a total of 14 642 words, which received 5437 views from 3849 visitors across 36 different countries - more than half of these views were on a single post after I shared it with the Twitterverse!
I slept an average of 7 hours a night, did an average 6260 steps per day, and lost 12 kilograms
I read 1 1/2 more books than last year and completed 1/4 of my first ever attempt at cross stitch
I gave my very first tech talk at a local meetup group
I travelled to 3 countries and explored 5 new cities, and took 2571 photos
I spent 365 days being a partner, sister, colleague and friend - being a happy, (mostly!) healthy human

Losses

A snappier shot of the low points

Only one manuscript made it through the review process to be published
None of my first-author manuscripts are any closer to being submitted
Of the 431 papers I downloaded, I read less than 10% of them in full
I am not proud of my ‘bedside manner’, as I was impatient and frequently frustrated with students
I spent over 50 hours preparing 5 unsuccessful grant or fellowship applications
My coding projects are still in a state of disarray, in desperate need of a tidy and some documentation
I only read 3 1/2 books and put 12 kilograms back on
There were days where I barely slept 4 hours and struggled to make 1000 steps
I only took 11 days of leave, and was fuelled by stress and anxiety far more often than passion and curiosity

Lessons

The bits I wish I knew at the start of 2019, but had to learn the hard way.

You have to crawl before you can walk - academic conferences are great, especially the chance to travel internationally. However, you have to have the time and effort already committed to a project to have something new and interesting to present, and in turn to make the most out of the experience.
Time tracking - the more you know! There are already people using your personal data to sell you shoes and expensive holidays - why not use your personal data for good, not evil? Late in 2019, I started tracking how I spend my workday (keep an eye out for more details coming soon!), helping me refocus on my goals, dedicate productive time to important work and better plan my time for specific activities according to how long it had taken in the past.
The sunk-cost fallacy - Sometimes you have to cut your losses and move on, despite having invested so much time and effort and energy into one particular thing. If it’s not right, or not happening, maybe it never will be. And that’s ok - sometimes you have to empty some space to leave room for the next great thing, whether that’s the next big experiment or project, or the next townhouse or friendship. However…
Perseverance is key - every application makes your next application better. Although, being privileged enough to be able to persevere is a huge source of diversity challenge in academia. Appreciate when you have the option to continue chasing a dream, and not just when that dream becomes reality.
Decisions are hard - and making them can change the course of your life immediately, even in how you feel about the people around you.
Some people will never understand - and that’s on them, not you. Living your best life is unlikely to please everyone, so live a life you’re proud of and whether others understand your path or not is irrelevant.

Goals

This time last year I set some goals. This was a new approach to goal-setting for me, and I’m pleased that it worked (moderately) well! Physical activity was a consistent focus - even if only a short walk in the afternoon, I was conscious of the link between how my brain and body feel. I made substantial progress on building reflective practices and, last but not least, I landed the next job!

Building on this foundation, here are my goals for 2020

1. Papers are paramount. With a looming international move, I have a little over six months to tie-up all my projects and get my first-author manuscripts over the line. My goal is to finalise three publication-ready first-author manuscripts by April. With drafts floating around in various states of disarray, I will use structured writing time for at least eight hours a week to make focused progress. I will use calendar entries for accountability and maintain a master task list for tracking progress. I would also like to reorganise my reading and writing process and systems, but that’s a goal for another time!

2. Hacking hand-over. Part of the leadership course I attended encouraged us to think about ourselves as changemakers. This could result from our science, or more broadly our leadership, but nonetheless we were to imagine what change we wanted to make in the world over the next year. Then we had to plan it. Who would we connect with? What skills/tools did we need? I have always been a passionate advocate for programming for life scientists, and I would love to be the catalyst for this in our institute - to take the plan I sketched on paper (yes - real-life butchers paper!) and put it into action. My goal is to establish a local hacky hour at my institute, bringing together experienced, amateur and coding-curious researchers in a collaborative space to learn from each other. I will gather a small working group of researchers experienced in programming by the end of February, where we will brainstorm the best structure, location and time for meetups. The action items from that meeting will serve as a task list for tracking progress, and I will coordinate at least three hacky hours before handing over the reins when I move.

3. Blog better. Despite averaging one post per month last year, I felt there was a lack of substance with so many conference wrapups and few useful, practical or probative posts. The one obvious exception was a rather popular commentary on the state of NHMRC Investigator Grants. This was a combination of an important issue and a good coding project, and I would love to produce more content like this in the future. My goal is to continue posting at least once per month, of which half will pursue practical or probative themes. This will be easily tracked by my posting record here, so feel free to help me stay accountable!

4. Healthy is happy, and mindfulness matters. As I approach another decade of life (that’s right, a big three-oh this year), I am starting to appreciate that a healthy body and mind is not really something you can achieve. There is no box to tick to say you are done, and there isn’t really a finish line. A commitment to maintaining your physical and psychological health is lifelong, and relapses will happen when you aren’t paying attention. My goal is to recover my healthy habits, focusing on yoga and reflections once a week. My progress will be easily tracked by my health app (thanks technology!), and I will continue to maintain my purpose-built Instagram account with weekly posts. For the safety of me and my lab mates, that account will stay anonymous - but it serves as a neat record for me at least!

2019 was undoubtedly one of the hardest, but most rewarding years yet. Just when I finally felt comfortable in my space and role in Melbourne, I landed an international Fellowship - a huge win that is equal parts exciting and terrifying. As they say, life begins at the edge of your comfort zone. So here’s to an adventurous, unknown 2020 - may it be filled with science, self-exploration and smiles.

Image credits: @brookelark via

Toolbox talk: Trello

Thu, 30 Aug 2018 12:34:06 +0000

As an early-career researcher, I am still figuring out the best way to get stuff done. Every day it seems like my to-do list gets longer and longer, for every item I tick off two more take its place and I have no doubt it will only get worse. I am all about finding the best, most efficient and connected technologies to help alleviate some unnecessary legwork. After my first , I have decided to write more on the programs, apps and integrations that I use every day starting with one of the newest additions: Trello!

The basics: What the Tr-hell-o is all the fuss about??

Trello is fundamentally a project management application with a simple but sophisticated hierarchical interface consisting of boards, lists and cards. Trello thrives in settings suited to organisation. In the context of Trello, kanban is most often laid out as three stages (lists) - to-do, doing, done - and each element (or card) of a project (board) is represented within a list according to its state of completion. Elements progress through each list, giving a simple, visual overview of the project’s overall state.

This style works well when you work alone on individual projects - but it is also something you could easily accomplish with a chalkboard and some post-it notes. Where Trello really comes into its own is the ability to share and collaborate, such that individual tasks can be assigned to different people, comments can be added to cards specific for that task, and everyone can know at a glance the current big picture.

Trello is free (for the basic version, which is all I have needed thus far!), and accessible via the web interface, PC and iOS apps. It also integrates with all manner of other productivity apps, including GoogleDrive, GitHub, Dropbox, Slack, Evernote, OneDrive… Together, these features enrich the functionality of boards, providing a kind of dashboard from which to tackle projects and giving unparalleled flexibility for teams with diverse computing and file storage preferences.

Trello in action: managing your research projects

First things first: keeping track of experiments. There are many many electronic lab notebooks currently on the market, and I have tried more than my fair share. If you are not stuck in your ways (like I am) I highly recommend shopping around and picking one that you can integrate into your work as soon as possible. Unfortunately, I am a control freak and I am yet to find one that fits seamlessly with my workflow, and so I have resorted to building my own system using Trello!

The basic elements include lists for Ideas, Planned experiments, Lab work in progress, Analysis in progress, Ready to writeup, and Complete. Each new experiment or idea gets a card, for which I quickly note the purpose, reagents to be used, techniques and instrument details, and any pertinent references in the description. I then link this card (using the GoogleDrive powerup) to the folder containing the full experimental plan, results, analysis and write-up. The card then gets moved across the columns (lists) as each stage of the experiment is completed. For similar types of experiments, I have a checklist that allows me to easily track specific small elements of the experiment (e.g. plating cells, collecting results etc). If I complete a particular action for the experiment, I will also note in the comments any details specifically about that action. These comments are date and time stamped, helping to keep track of my activity on a day-to-day basis.

Another awesome Trello feature is the ability to label cards with a customisable category, which appears as a coloured bar on the front of the card. I use this feature here to label experiments with which one of my (many) projects it is specifically associated with.

This brings me to my second board - my project board. This is a board with which I track all of the ongoing projects I am involved in. There are lists for my individual projects (think: first author work), students projects I am involved with, collaborators projects, and ideas to keep in mind. The cards on each of these lists refer to a specific project, which can then also link to another Trello board or card which contains information, ideas and important references specifically for that project. That’s right baby, it’s Trello-ception!

Along similar lines, I have a board for manuscripts which tracks each manuscript I am involved in (cards) as they progress from the first draft to submission to revision to (if I’m lucky!) acceptance. In this case, labels are assigned to indicate my author position, and whether my contribution is required to move the article to the next stage. Individual cards link to additional Trello boards for each manuscript (normally only those for which I am the first author) where I can store more detailed information and ideas, tasks etc in a kanban layout.

By starring the top-level boards for Projects, Manuscripts and my Virtual Lab Book (starring is an inbuilt Trello function that allows you to favourite boards to be displayed at the top of your home page) I can easily get an overview of current progress, then by clicking a specific project or manuscript card I am automatically linked to all the more specific information I might need when working on that project, article or experiment.

The bigger picture: managing your science

When I first started with Trello, the ability to modularly (and very visually) manage and monitor my projects was a great tool. Since then, I have expanded my use of Trello boards to include the peripherals necessary for managing life as an ECR. Things like how to prioritise your workload, manage your short-term and long-term goals and keep on top of your reading list all become easier using Trello. My most recent addition was a prioritisation board, based on the priorities list shared by Corey J. A. Bradshaw in his amazing book “The Effective Scientist” (stay tuned for a book review - I really cannot recommend this book highly enough!). In short, Bradshaw runs through an exemplary list of how to prioritise the many competing interests vying for the time of an academic to get the maximum bang-for-your-buck in terms of career returns. These include things like writing articles, doing experiments (duh), helping students and colleagues, social media and writing grants.

When I first filled in all of the elements of the board, I realised just how unbalanced I have been in allocating time to each of these aspects. It was a great way to put into perspective where I should be spending the majority of my time and revisiting this structured big-picture priority list once a fortnight has helped refocus my research output.

Resources

That’s enough from me for now - if I have convinced you to give Trello a go, there are a couple of handy links below. I have included template examples for each of the board types that I mentioned above: feel free to use, abuse, copy and manipulate them to fit your own workflow, I honestly believe one of the best assets of Trello is it’s customisability - so don’t be afraid to make it your own. Just be sure to let me know if you find it helpful!

Template boards:

Additional info (from those who’ve said it better than me!):

Happy organising!

Image credit: @sidneyperryphotography via @unsplash

what to do when you can't get a word in edge ways

Sat, 28 Apr 2018 03:45:17 +0000

I don’t believe in resolutions, mostly because I have finally learnt (after 20-something years) that I will never stick to them. However, January 1st this year saw me looking to make a few key changes in my lifestyle. A few of these resulted from lessons I learnt throughout 2017 (you can read more about those ), and some were personal decisions that I felt would contribute to my mental, professional and physical health. One of those decisions was a commitment to reading and writing more. What you see here is my attempt at writing - but what about reading? I consume a steady stream of media everyday, and I decided it was high time that I put the constant onslaught of information to better use - to make it work for me, instead of feeling like I was drowning under it’s weight. My answer to this challenge came in a few forms:

1. A new system for prioritising and tracking purely scientific reading. This includes journal articles and media pieces with direct relevance to my current project, or project ideas that I hope to pursue one day. For more on my new system, and how I automate some of the process, keep an eye out for a future post coming soon.

2. A more balanced and positive social media environment. For me, this meant migrating to Instagram and Twitter (in favour of Facebook). Given I was a relative late comer to Twitter, I was able to curate my social network to generate an environment filled with positive stories, useful information, scicomm and professional opportunities etc. Not only does my time spent on these social channels no longer feel cumbersome and negative, but I have also found a brand new way to stay up to date with new science and funding opportunities, as well as a group of positive uplifting scientists working to effect real change in the systems they see failing scientists (and particular female scientists) worldwide.

3. A conscious effort to read something for leisure. While I allowed myself to choose books loosely based in science, it had to be in an expanded real-life paperback-in-hand book (no online journal articles) that I would sit with and focus solely on for at least half an hour at a time. I have only managed a single book this year (more on that ), but these ‘unplugged’ moments have helped anchor my self-care for the past few months. I find it refreshing to have a single focus for a defined time period (no electronic attention-grabbing distractions), and it was great to stretch my mind and take in broad science outside my niche that was designed for a popular audience.

After almost four months, my media-rich life is finally beginning to feel manageable. Tackling the barrage of text and images head on, I have found a balance between reading I have to do (articles), reading I am inevitably going to do (socials) and reading I would like to do (books). And if nothing else, this really reinforces for me the biggest lesson of 2017 - call it yin and yang, call it … call it whatever you like - it’s all about the balance!